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Tips: Get Organized
Get Organized
Organizing File Names
File Structure
Keeping Organized
Quick List

Organizing - Quick Tips






File Structure:
  • Create memorable and specific names – keep them short (under 25 characters) (remove spaces and vowels were neccessary and capitalize first letter of the next word)
  • Take time to make folders with proper names
  • Make time to file everything appropriately every time (using the desk top only when necessary and cleaning iti up as soon as possible)
  • Always use the same file structure/ use the same one on all your computers/devices
  • Divide folders by project / not application
  • Don’t use spaces in filenames.
  • File as you would in a filing cabinet - Create subfolders Business, Work, Health , Financial, Bills, Schoolwork...
  • Choosing a name - including version control (dates-name-v1) – that works well when sorting. (Note – hyphen before name shoot it to the top!)
  • Download to your Desktop or Downloads folder then move it to the appropriate folder immediately.
  • Keep files separate from programs – reduces the risk of accidentally deleting your documents when you install or upgrade programs.
  • Consistent methods for file and folder naming and keep them short.
  • Separate ongoing and completed work
  • Avoid Large Folder Structures (Alphabetize when necessary)
  • Use shortcut links instead of making two copies
  • Have only a few shortcuts on your desk top
  • Use common names
  • Color code folders – change icons on your folders

File Names:
  • Create memorable and specific names – keep them short (under 25 characters) (remove spaces and vowels were necessary and capitalize first letter of next words)
  • Take time to make file names to your set standard
  • Always use the same file names system on all your computers/devices
  • Don’t use spaces in filenames
  • Choosing a name - including version control (dates-name-v1) – that works well when sorting. (Note – hyphen before name shoot it to the top!)
  • Consistent methods for file and folder naming and keep them short.
  • Use common names
  • Don’t save unnecessary files

General:
  • Plan and use a few organizational strategies, techniques, and tricks
  • Even a mediocre system can save you a lot of time in the long run
  • Type path into header or footer of document
  • Don’t depend on the desktop search tool for everything
  • Depending on the Smart folder used in Windows 7, will leave you with less control in the long run.
  • Change your default save locations to put all the files you created into one location that is backed up regularly.
  • Have a new computer? – Start organizing your computer right away!
  • Have an older computer with files everywhere? Place them all in a “To Organize” folder, then move them to the appropriate folder when you work with it next. Prevents you spending hours all at one time trying to organize your files.