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LibreOffice Impress - Group 4

Outline View and Layouts

Video 8 - Outline View and Layouts

The outline view shows an outline of your slideshow (just the text of your slides).

I lost my workspace tabs after Updating to version - This is not a problem since we can get to all the views from View on the main menu.

In Outline View, we see an icon showing when there is a new slide, and we see title placeholder text of that slide shows up in the outline, bullet points are then listed below.

We can add new bullet points to a slide in outline view, and pressing the tab key will move the bullet point one level to the right. Holding shift and pressing the tab key moves the bullet left one level, and moving all the way to the left, changes the bullet point to be the title placeholder text on a new slide. Tabbing right again shows it is back to being a bullet on the previous slide.

In normal view, pressing tab will move a bullet over one level, and shift tab moves it back, but you can not create a new slide with the tab key while in the normal view.

We could probably type in the entire presentation in outline view, then add the slide masters, graphics and other formatting after the main content are created.

We look at the Layouts and specifically look at how the data lines up in the placeholder boxes and we see that not all text gets added to the outline.

Reviewing another impress page with 6 content boxes shows hows sometimes, if you change the layout after the slide is created, with text and formatting, you may not get the results you expect.

Video 9 - Handout View and Printing

We look at the Handouts tab. Handouts are meant to be printouts given to the attendees to follow along and take notes on.

Handouts can hold a single slide, two slides, three slides look like it will print notes or lines for notes, but it will just print the three slides. Other options are four, six, or nine slides per page.

To change the orientation of the handouts from portrait to landscape, we need to go into Format Page / Slide

We open the Print dialog box and see a slide preview on the left. The slides are set for the 16x9 slideshow display, so I I go back to the Page Setup dialog Format Page / Slide and change the format.

Back to the Print Dialog box, we can select the printer we want to sent our document to, we can select All the Slide from the Range and Copies radio button and when we make the number of copies the collate button becomes active, when collate is checked (by default) all the pages are printed then all the pages are printed again (for each copy requested) when collate is unchecked, all the page ones are printed, then all the page twos are printed and so-on for each page in the printout.

To print specifiic slides check the slide radio button, to print slides 1 through 3 you would type in 1-3 use a comma separator, and add another range or individual slides separated by commas.

If slides are selected in the slide pane, those slides will be printed when the Selection radio button is selected.

The Print in reverse page order will print the last page first and all the way to the first page last.

Below that is the Print settings, the default is slides and will print 1 slide per page. Clicking the dropdown will allow us to print out the Slides, Handouts, Notes, or Outline. Choosing Handouts shows us the four slides per page we choose

Below that we have slides per page where we can select according to the layout or we have the same choices as the handouts layouts of 1, 2, 3, 4, 6, or 9 slides per page, but from here, we can choose Left to Right and then Down, or Top to Bottom then Right.

On the LibreOffice Impress tab, we talk about the Color section and how Grayscale is different than Black and white, and under the Size tab, we have original, and Fit to printable page, but if the printer (or print driver) cant handle it, they both print the same size.

On the Page Layout tab, we can set the number of pages per slide, which is different than the slides per page on the General Tab, if we have 4 slides per page in the General tab and set the pages per slide to 2 under the page layout, we will get 8 slides per page. We can also draw a border around each slide by clicking the check-box.

Under the Options tab, we can print our document (slides, handouts, notes, or outline) to a .pdf file.

Video 10 - Headers and Footers

We look a the headers and footers and adding the date to a printed slide.

We first look rename a few slides, then show how to display the Date and/or slide name on the printed slides using the Print Dialog box. A .pdf is printed to show how this will look on a printed slide. Then we look at the Handouts Slide and see how the headers and footers are in the same positions as the Notes tab. Looking at the Master Slide in the Normal view shows only footers. You can get back to the presentation by going into View, Normal, and there are buttons on the standard toolbar to get to the master and normal view quickly.

Insert ->Header and Footer and Insert ->Page Number both do the same thing, they both bring up the Header and Footer dialog box. Fromm the slides tab, we can add in a date and time (or put a message in the date and time) as well as add in a variable time, which will show the date this file was printed. The date format can be changed as well as the language. The Footer is just a placeholder that can hold a message or nothing and be turned on or off, and the page number can be turned on or off. A "Do not show on title page" is also available from a checkbox.

The Notes and Handouts tab works in the same way with the placeholders and we can insert the date, change the language and print the page number. All these placeholders can be turned on and off and changed using checkboxes and radio buttons.

There is a more to say about this topic when we get to master slides.

Video 11 - Notes

We look at the Notes tab and see notes about a particular slide.

The notes can be viewed 1 of 3 ways. From the notes tab in the main workspace, from the console when we run our presentation, or they can be printed with the slides.

In general, the notes are meant to be viewed only by the presenter and are used to show extra information about a slide or as a reminded of something they want to say when that slide comes up in the slideshow.

Some notes are added to a couple of slides to show how to insert notes.

During the presentation, the size of the notes can be changed by pressing + and buttons or control (or alt or shift) with G (for grow) and Control (or alt or shift) with S for shrink.

When there is more than one page of text, the scroll bar can be used to scroll up and down, Shift (or control or alt) and A will scroll up and Shift (or control or alt) and Z, will scroll down.

The notes can be printed by selecting Notes from the Document dropdown on the Print dialog box